Inventory-based Organisation
Flinkk One is configured to work with inventory management systems for hotels and travel. This integration enables real-time synchronization of hotel inventory data, availability, and pricing directly into quotations and sales workflows.
Overview
The inventory management system serves as the single source of truth for all hotel inventory data:
- Hotel catalog: Complete list of properties and room types available.
- Real-time availability: Live room status across all hotels and dates.
- Dynamic pricing: Current rates based on season, demand, and package types.
- Quotation integration: All quotations automatically pull current data from the inventory system when building proposals.
How inventory integration works
Inventory Management System
- Serves as the central database for all hotel properties, room types, and availability.
- Maintains real-time occupancy status (Available, On Request, Sold Out, Blocked).
- Manages pricing across different seasons, board bases, and add-on services.
- Provides direct API access to Flinkk One for seamless data flow.
Sales (Quotations)
- Displays hotel options filtered by destination, dates, and guest count.
- Shows live availability and pricing from the inventory system for each room type.
- Allows selection of rooms and automatic line item creation with inventory reference data.
- Supports on-request room price customization for client negotiations.
- Links all quoted rooms back to inventory records for tracking and updates.
Admin Center
- Stores inventory system API credentials and endpoints.
- Configures which features are enabled (e.g., room selection, price editing for on-request rooms).
- Manages sync frequency and data validation rules.
- Controls access permissions for different user roles.
Key capabilities
- Accurate quotations: Sales teams build quotes based on real availability and prices.
- Flexible pricing: On-request rooms allow custom rate adjustments for negotiations.
- Seamless booking: Room selections in quotations are directly linked to the inventory system for booking confirmation.
- Multi-property support: Manage availability across all hotel properties in a single interface.
- Real-time updates: Changes in the inventory system (availability, pricing) immediately reflect in new quotations.